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ANCHOR COFFEE ERP

How it works

Two journeys. One system.

Coffee enters as cherry and leaves as a compliant shipment. These are the two paths it takes through ANCHOR COFFEE ERP — and the records each step writes.

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Journey one

Cherry to green

What happens between a delivery arriving at the station and green coffee sitting in the warehouse, valued and graded.

  1. 01Receiving a deliveryThe delivery arrives at the station and is recorded against that station.
  2. 02Purchase receipt createdA receipt is created with an automatic number, capturing supplier, quantity, price per kg, quality notes and payment status.
  3. 03Processing batch recordedInput cherry weight, process type and output green weight are recorded against the batch.
  4. 04Lot created automaticallyThe lot is created and coded from the batch, with the yield percentage derived from what went in and what came out.
  5. 05Stock added to inventoryGreen coffee is added to inventory as that lot, with quantity, cost and average valuation.
  6. 06Quality stored against the lotGrade, moisture and screening are captured against the lot, not left in a notebook.
ANCHOR COFFEE ERP

Cherry Purchases

auto-numbered per station sequence

Record purchase
New supplier? Create inline without leaving the screen.
PUR-2026-0142Tesfaye BekeleYirgacheffe840 kg$5.10/kgPaid
PUR-2026-0143Almaz TadesseSidama1,260 kg$4.85/kgApproved
PUR-2026-0144Kalkidan HaileGuji615 kg$5.02/kgPending approval
PUR-2026-0145Beko JimaJimma1,040 kg$4.60/kgPaid
This month

12,480 kg

avg $4.72 / kg

Awaiting approval

3

above $5,000 threshold

Attachments

18

receipts & quality notes

Journey two

Green to shipped

What happens between deciding to sell a lot and the shipment clearing with its documents and traceability statement.

  1. 01Buyer and quotationThe buyer is recorded with destination country, currency and terms; a priced quotation is issued with a validity date.
  2. 02Proforma issued and emailedThe proforma is created with weights, prices, Incoterms and payment terms, then emailed to the buyer from the record.
  3. 03Buyer acceptsStatus moves through Draft → Issued → Sent → Responded → Accepted, with every message logged.
  4. 04Commercial invoice issuedA commercial invoice is generated from the accepted proforma, keeping the reference and the lines.
  5. 05Contract recordedThe sales contract is recorded and linked to the buyer and the commercial paperwork.
  6. 06Shipment createdThe shipment is created with vessel and consignment detail, a tracking timeline, and its export document checklist.
  7. 07Compliance profile appliedThe destination market's requirement catalogue is applied, showing exactly which documents are outstanding.
  8. 08Traceability ready to submitThe deforestation-free statement is produced per shipment, with plot geolocation exported as GeoJSON.
ANCHOR COFFEE ERP

Export document checklist

SHP-2026-0044 · MSCU Meridian

Djibouti → Gothenburg · Sweden compliance profile applied

5/6 cleared
  • Certificate of OriginVerified
  • Quality CertificateVerified
  • Phytosanitary CertificateReceived
  • Bill of LadingIssued
  • Packing ListIssued
  • Insurance CertificateOutstanding
Outstanding

1 document outstanding before clearance.

Insurance certificate · required by profile

Tracking

Vessel departed Djibouti · 4 tracking events.

ETD 02 Mar · ETA 19 Mar 2026

The whole chain

Cherry to shipment, connected.

Each step reads from the record the previous step wrote. Nothing is re-keyed along the way.

  1. 01

    Quote

    Buyer recorded with destination, currency and terms.

  2. 02

    Proforma

    Issued with weights, prices, Incoterms and payment terms.

  3. 03

    Send

    Emailed from the record; status tracked to acceptance.

  4. 04

    Invoice

    Commercial invoice generated, carrying the lines forward.

  5. 05

    Contract

    Recorded and linked to buyer and paperwork.

  6. 06

    Shipment

    Consignment detail, tracking timeline, document checklist.

  7. 07

    Compliance

    Destination profile applied; gaps made visible.

  8. 08

    Trace

    Producer → plot → lot → shipment, exportable.

ANCHOR COFFEE ERP

Traceability

LOT-2026-GJ-041 · Guji

EUDR-readyGeoJSON
PL-014PL-021PL-033PL-047PL-052PL-068PL-071PL-084PL-090PL-103
Guji Zone · 1,850 masl · 10 plots linkedorigin plot
Lot lineagebackward trace
  1. ProducerTesfaye Bekele
  2. PlotPL-014 · 1.8 ha
  3. PurchasePUR-2026-0142
  4. LotLOT-2026-GJ-041
  5. Inventory1,812 kg
  6. ShipmentSHP-2026-0044
Forward trace

This lot appears in shipment SHP-2026-0044 and 1 further consignment awaiting invoice.

Submission ready

Plot coordinates export as GeoJSON for official deforestation-free submissions.

Getting started

Four steps to running on it.

  1. 01

    Understand

    How your stations and paperwork work today.

  2. 02

    Configure

    Sequences, approval thresholds, reference data.

  3. 03

    Deploy

    Deploy and onboard the team, including at the station.

  4. 04

    Grow

    Add stations, buyers and grades without changing process.

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